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Comparison Of The Best Project Management Tools

It takes work to pick your task on the board apparatus. Lots of them, first and foremost, are available, yet most importantly, the instruments all appear to be identical from the outset. You need to get some margin to test the product and play with it to discover its worth — this work we have accomplished for you. We scoured the roaring business sector for project instruments. We have tried them and have chosen 10 of them.

Most are truly reasonable, as you will see; some considerably offer a free variant that might be adequate. These instruments finish the work. They permit you to follow the advancement of your undertakings and work with cooperation. As we will see, some products are further developed than others. The main thing to picking your task on the board apparatus is grasping your necessities and the right choice measures. We will clarify this for you. Great perusing.

The Five Best Project Management Software

Five Criteria For Choosing Your Project Management Tool

Your project management tool must meet your needs and integrate easily into your work habits. Its ease of use, its functional scope, its price, its integrations with your other tools, and the presence of its customer support are all criteria to evaluate to make the right choice.

Utilization Facility

Finding the tool that meets your functional expectations is important, but using it properly by all your employees is essential! For this, you must choose a relatively easy-to-use tool, in any case, adapted to the “level” of your collaborators. Project management tools make a point of offering easy-to-use interfaces.

 This is often the case, but the most complete and less visual tools can still be more difficult to understand and require a longer adaptation time. For example, if we compare Notion and Trello, we quickly realize that with its vast functional depth and its less visual display, Notion requires a longer learning curve than Trello to be used well. Also, discover our opinion on Notion, its features, and its prices.

The Functional Scope

It varies greatly from one project management tool to another. Some agencies offer advanced functions to manage complex projects and access rights of different levels. The collaborative options are also numerous, depending on the device chosen. Tools like Notion, Basecamp, or Monday go beyond simple project management. 

They centralize all the information and documents essential for effective collaboration. On the other hand, other tools, like Trello, are more suitable for managing simple projects. These tools are generally content to list and automate your teams’ tasks but need a space dedicated to centralizing and storing your key information.

Integrations

This is a key point. Your project planning tool is intended to interconnect with the other devices you use for various projects. It is therefore recommended to favor an agency that offers native connectors with your other usual work tools. You may need to connect your project management tool with your video conferencing tool, reporting tool, office suite, agenda, mailbox, intranet, and storage tools (Google Drive, OneDrive, etc.).

The Price

Price is a determining factor. First, if you have relatively simple needs, you can look into the free offers offered by certain publishers such as Trello, Wrike, or Todoist. They generally meet the simple needs of small teams and freelance professionals. Most project management software relies on monthly subscriptions, often based on the functional scope and the number of users:

  1. Free tools or less than $10 per user per month: These are basic plans, for simple project management, with a relatively small number of collaborators. They are generally suitable for VSEs and SMEs without particularities in managing their projects.
  2. Tools at $10 or even $20 per month and per user: These are solutions with advanced features that allow effective teamwork and even manage complex projects. They are often intended for SMEs needing a complete solution to manage their projects and collaborative work.

Tools at more than $20 per month and per user: Generally intended for large companies, its tools offer a rather exhaustive range of functionalities, including numerous access rights and finer reporting options. The rates offered are generally expressed excluding taxes and are more advantageous within the framework of an annual commitment. Indeed, when you subscribe to a yearly subscription, you generally benefit from a discount on the price of the package chosen.

The Support

Customer support is a factor to consider. It allows you to get help when using your project planning tool. If you are not bilingual, be careful that the support offers French-speaking services (some project planning software only provides support in English). Some publishers offer direct access to technical support (by email, chat, or telephone) only to paid offers subscribers or even to premium subscribers.

Nevertheless, most project management tools have an online help center (in French or English) with a knowledge base, FAQs, tutorials, and a community support platform. Online help is generally complete, allowing you to escape all the delicate situations encountered when using your project planning tool.

Monday Projects, The Number One In Project Management

Monday synchronizes all the information exchanged between your teams in a single hub. This allows team members to make important decisions at any time. This information sharing makes it possible to be informed of any change made to the project, any new document, or any new information available.

Perfect for doing retro planning, it’s one of the best free project planning software. Monday is a flexible and complete project management tool that adapts to all company profiles for simple or complex projects. Its many display templates and its many integrations allow it to integrate into your work environment quickly.

Zoho Projects, The Economic And Modular Project Management Tool

Zoho Projects allows you to automate all the stages of your various projects and to set precise objectives, limited in time, and with predefined budgets. Its highly customizable functionalities, numerous integrations, and a suite of complementary tools ensure that you adapt perfectly to your work environment. For example, you can simplify project planning and collaboration with your team members with the Milestone Mapping Tool. This software also comes with tools and features that allow you to track the progress and changes made to the project and tasks on a Gantt chart.

Trello, The Intuitive And Flexible Project Planning Software

Trello’s interface is based on the principle of a Kanban board, with detailed cards to which you can add attachments. Thanks to the comment space on all the cards, you can also communicate with your collaborators. Each card can be moved from one column to another to follow your project’s progress easily. They can also be personalized by adding a checklist, deadlines, labels, etc. The different plugins you can add to Trello allow you to integrate perfectly with many other work tools ( calendars, email boxes, internal communication tools, HR tools, etc.).

Basecamp, To Manage Large Projects

Basecamp is one of the project management suites that offer reliable service with an easy setup and a short learning curve. This software allows users to organize themselves, delegate tasks, and monitor real-time progress. What makes it even better is the pricing system, where no company charges each user, and all customers have access to the same features.

Wrike, To Manage The Most Advanced Projects

The flexibility offered by Wrike allows cross-functional groups to collaborate and work efficiently from one place. The software will enable you to plan, prioritize, discuss, and keep track of work and progress in real time, all with just a few clicks. Its performance in terms of security and storage of information and documents should also be highlighted. Wrike allows large companies to share all the information useful to different teams in complete serenity, thanks in particular to well-defined degrees of access rights.

Asana, For Effective Team Project Management

Asana is project management software that promotes teamwork. It allows you to structure the work of your collaborators, thanks in particular to the management of deadlines and the tasks assigned exclusively to each of your teams. Studies can be detailed to centralize all the necessary information at all stages of your projects.

You can use Asana to track the development of your new products from concept to manufacturing, your marketing campaigns, the sales process, or your recruiting process. The timeline feature allows you to view the progress of each project and compare it to previously scheduled deadlines.

Microsoft Project, The Project Management Software For Users Of The Microsoft Suite

Microsoft Project is a flexible project management tool. With built-in scheduling options, it helps you organize and keep track of your projects, including daily tasks. This tool can be delivered online through Office 365 with Project Online Professional edition. With Microsoft’s project management tool, you meet important deadlines by defining deadlines. You also choose the right resources and empower your teams by assigning tasks to different members of your team.

Liquid Planner, The Complete Project Management Software

Liquid Planner is one of the project planning tools that includes all the essential and advanced functions to manage the most complex projects. Its ability to manage large projects makes Liquid Planner particularly suitable for large companies. Liquid planner seamlessly integrates with cloud platforms. 

Thanks to Zappier, you can also connect Liquid Planner to your work tools. You thus fully integrate this project planning software into your usual tools. It also allows you to edit reliable reports to know the progress of your projects and identify the strengths and weaknesses of your processes.

Todoist, The Project Management Tool Integrated Into Your Mailbox

The Todoist project management tool allows for good internal communication and meeting deadlines. Todoist offers customizable “to-do lists” to start your projects quickly. You can assign specific tasks to each of your collaborators with defined timelines. The lessons are sorted by priority level to allow everyone to catch everything. Todoist can be used from most web browsers by installing an extension or via your mobile devices by installing the application. The many integrations with your work tools, such as your mailboxes, allow you to use Todoist easily whenever needed.

Projector, The Open-Source Project Management Tool

Projector is an open-source project planning software that supports all projects, including IT-related ones. Its collaborative interface allows teamwork on each task. The Projector integrates planning, resource, budget, and risk management functions. Indeed, Projector will enable you to identify the dangers that can impact the quality of your products or the respect of your commitments regarding deadlines and costs.

Its implementation complexity makes it a project management solution suitable for large companies, which call on specialized consultants to configure and personalize it. Its open-source development makes achieving your project management objectives possible, even for very complex projects.

Projector, The Open-Source Project Management Tool

Projector is an open-source project planning software that supports all projects, including IT-related ones. Its collaborative interface allows teamwork on each task. The Projector integrates planning, resource, budget, and risk management functions. Indeed, Projector will enable you to identify the dangers that can impact the quality of your products or the respect of your commitments regarding deadlines and costs.

Its implementation complexity makes it a project management solution suitable for large companies, which call on specialized consultants to configure and personalize it. Its open-source development makes achieving your project management objectives possible, even for very complex projects.

What Is A Project Management Tool?

There are many project planning tools. This software facilitates the organization of individuals or teamwork to achieve the different objectives of a business project. Typically, these tools are all about automating tasks and managing work time to meet predefined deadlines.

What Is A Project Management Tool Used For?

Companies use project planning software to organize their various projects. These tools allow you to plan each task and follow the progress of your professional projects step by step. They also allow you to manage your resources and budgets, optimizing the time devoted to each stage of your projects.

How Much Does A Project Management Tool Cost?

Some project planning tools offer completely free versions. They meet the essential needs of relatively simple project management. The price can rise to more than $20 per month per user to benefit from advanced options to manage complex projects.

What Are The Three Best Project Management Tools?

Monday is the most popular project management tool, and for a good reason: it’s also one of the most comprehensive. Then comes Zoho with its wide integration possibilities and complementary professional tools that harmonize your work environment. Finally, Trello is a tool appreciated for its flexibility and its acceptable free offer.

What Is The Best Project Management Tool Right Now?

The best tool is the one that covers your functional needs and respects your budget! But if we had to recommend a powerful project management tool, it would be Monday or Notion since they meet many needs. If your projects are simple enough, Trello will do the trick!

What Are The Project Management Methods?

To manage your projects, different methods are available to you: traditional methods, the PMI/PMBOK method, agile methods, adaptive methods, and business methods. If you want to know more about choosing your practice, we have dedicated an article to project management methods, and I invite you to consult it.

Read Also: The Administrative Management Of Personnel To Control HR Better

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