HomeTECHNOLOGYRethink Now: 3 Convincing Reasons For Digital Invoice Processing

Rethink Now: 3 Convincing Reasons For Digital Invoice Processing

Digital Invoice Processing: Everyone is talking about digitization, the XRechnung is just around the corner, and your accounting is still piling up the paper? Then it is high time to deal with electronic incoming invoice processing. Act now and don’t fall behind in the competition! These three reasons speak for an introduction:

Digital Invoice Processing: You Save Time And Increase Efficiency

If you manage your invoices with software – i.e., work with a so-called invoice management system – the invoice workflow is entirely digital: You receive the incoming invoice by e-mail or scan the paper. The software recognizes the invoice and reads the relevant data.

The system then starts an account assignment and release process and archives the invoice electronically. No matter which employee is involved in the process, everything is automated in the invoice workflow. Country-specific standards, such as ZUFeRD or the XRechnung, are also considered. The advantage is obvious, the time saved is enormous!

But you can also go one step further and transfer the invoice information to your ERP system or your DATEV accounting program. The software takes care of the transmission for you seamlessly and automatically. In a cockpit, you can see the current status, discount periods, or detailed information at any time—a transparent overview guaranteed, including an increasing inefficiency.

You Save Costs And Protect The Environment

Anyone who digitizes manual and time-consuming work steps saves valuable time and, above all, costs! For example, software for electronic invoice processing relieves you of tiresome tasks and even uses intelligent, self-learning tools – when reading out the invoice information.

Let the software work for you here, too. Use AI and don’t bother with the manual transfer of the individual fields. The tool will thank you because the more invoices the software digitizes, the more innovative and independent it becomes.

Anyone who relies on digitization reduces paper! Maintenance costs for extensive archives become obsolete, and a digital filing system is much cheaper. And the climate also benefits from the savings potential: In this way, we can reduce our CO 2 consumption in Germany by around 5,850 tons every year. A win-win situation for everyone involved! Another benefit on the cost side: An investment in software for processing incoming invoices usually pays for itself within 36 months.

You Are Legally On The Safe Side

Anyone who uses a system for automated invoice processing has the option of digitally archiving their documents in an audit-proof manner following the GoBD. Features such as versioning or access authorizations make this easily possible and ensure, for example, the required immutability of the documents. 

The personal data can also be easily identified in the invoice processing system and made available at the push of a button if required. The same applies to deletion deadlines or a list of procedures; the software also assists here. Another plus: the proper encryption technology offers additional protection for your data.

Convinced? Then start today with the “digital accounting” project and secure a decisive competitive advantage. Our whitepaper tells you what you need to consider when choosing suitable software. The system then starts an account assignment and release process and archives the invoice electronically. No matter which employee is involved in the process, everything is automated in the invoice workflow. 

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